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Online Form - Public Event Application

Introduction

Navigate through the different form sections using the navigation on the left, or use the next/previous buttons located at the bottom of each step.

Save Your Progress

You have the ability to save this form and complete it at a later date. An email will be generated and sent to the specified address.

Clicking the next/previous button will automatically save your form.

Note: Incomplete forms are kept for a period of 7 day(s) hour(s), after this time the system will automatically delete your response.

Event Details

Will the event be held on Shire land: *

Example:  Tuesday, 12 December 2020 - Start 10:00am to Finish 4.00pm


Event Organiser's Details

Is the organisation a charity or not for profit community group: *

Event Specific's

Will this event be open to the general public: *
Or will this event be by invitation only (specific entrants only) *
Is there an entry / participation fee:
Will security/crowd controllers be present:

Traffic and Parking

Please select the parking arrangements that will be available:





Will you require any road closures for this event

Structures and Facilities

Will there be any temporary structures used at the event:







Will there be any animals at your event?



Power

How will your electrical requirements be met?

Will your event require power: *

Toilets

In accordance with the Health (Public Building) Regulations 1992, public toilets must be provided. The Event Organiser is responsible for the provision of adequate ablution facilities for attendees.

The number of toilet facilities provided must comply with the recommended facility numbers outlined in the table below:

How many toilets will you have in total (refer to above diagram for requirements)

Male Facilities

Female Facilities

Disabled Facilities


Food for Sale

All outlets that offer food or drink for sale to the public must submit an ‘Application for Stallholder’s Permit’ or ‘Application for Trader’s Permit’. A Stallholder’s Permit is required where the primary trading structure is a marquee. A Trader’s Permit is required where the primary trading structure is a van or vehicle.

Food vendors require prior written approval by the Shire's Health department. Food vendors who have not sought approval from the Shire at least two (2) weeks prior to the event may not be approved to trade at the event.

Alcohol

If sale of alcohol is intended at the event, approval from the Department of Racing, Gaming and Liquor must be obtained. A copy of your liquor licence must be submitted to the Shire at least 48 hours before your event.

Will there be be alcohol at this event *



Waste Management

It is the Event Organiser’s responsibility to ensure that there are sufficient waste receptacles provided to ensure all waste generated by the event is collected and ultimately disposed of offsite.  All premises and reserves are to be left completely free of rubbish and debris at the conclusion of the event.

Shire Supplied Bins

The Shire can provide the below bins for events:

  • 240ltr Green Waste Bins
  • 240ltr Recycling Bins

Per Bin Per Day: $22.00

Note: Additional travel charges may apply for events outside of the Denmark townsite

Green Skills Inc. (Denmark)

Volunteer Bin Fairies provide education and information on alternatives to single use plastic, they supply and remove compost bins for people to put waste into.

Contact: 9848 3310

Cleanaway Albany

Supply a trailer of recycling bins and signage to community events, it is free but a booking must be made in advance to secure. (bins on the trailer need to be collected from and returned to Albany)

 

Will you be using existing fixed bins? *
Will you require additional bins for hire from the Shire

Music & Fireworks

Do you wish to have fireworks at this event?
Will your event have music, please select from the list below items relevant to your event:




Have you notified residents of your event? *

Noise Regulation 18 - Approval for a Non-Complying Event

If noise emissions from an event are likely to exceed assigned noise levels and the event would lose its character or usefulness if it had to meet the assigned levels, a local government CEO can issue an approval and set conditions for a non-complying event, these may include but are not limited to:

  • Amplified Concerts
  • Motorbike Races / Shows
  • Car Races / Burnout Competitions
  • Jet Boat Races
  • Fireworks

Noise from “agricultural shows, fairs, fetes, exhibitions and like events” is “exempt noise” that is not required to meet the allowable noise limits. A noise regulation 18 approval is therefore not required in these circumstances.

Regulation 18 Application Fees:

Payment of the following fees is required upon Regulation 18 application.

Regulation 18 application fee (where application is >60 days prior to event) $1,000.00
Late Payment fee (in addition to the application fee and where
application is 21 days prior to the event)
$250

NB This fee is waived for Non-For Profit and Charitable Groups

An application form must be completed and submitted at least 60 days before the event and be accompanied by the application fee.


Emergency Management Plan and Risk Management Plan

An Emergency Management Plan for the emergency evacuation of the public is required for all events to ensure the safety of participants.

For events of more than 5,000 people the Health (Public Buildings) Regulations 1992 require risk management plans to be submitted, in accordance with AS/NZS 4360 – Risk Management. However the Shire may require the inclusion of a Risk Management Plan depending on the nature of the event. 

Events that are required to submit a Risk Management Plan could include (but are not limited to):

  • events that require attendee participation such as, fun runs, marathons, surfing competitions, surf life saving, motorbike racing, bicycle races, swimming competitions
  • events where alcohol consumption is likely
  • events which have a history of serious medical injury or events which are likely to have medical injuries occur
  • fairs with carnival rides, events utilising structures or equipment which may increase likelihood of injury
  • events that are scheduled over a long duration of time (more than one day)

First Aid

First aid services must be provided at all events, this must be detailed on your emergency management plan.

The level of first aid required will be dependent on the nature of the event and the risk level. All first aid personnel should hold current first aid qualifications from an accredited training provider.

COVID-19 Safety Management Plan

You must have a COVID-19 Safety Management Plan:

At least one (1) person must have completed the COVID-19 Hygiene Officer Course and have their certificate
displayed at the event:

Additional Information

Please select select the Emergency Services departments that you have notified of your event



COVID-19 Hygiene Officer Course *


Declaration

declare that I have read and agree to comply with the Shire of Denmark’s Sustainable Events policy, *
and, declare that I have read and agree to comply with the Shire of Denmark’s Events, Concerts and Other Organised Gatherings policy, *
and, declare that the information I have provided in this application is true and correct I am aware that it is an offence to provide false and misleading information. *

Policies

COVID-19 Disclaimer: The Shire of Denmark will continue to assess events in accordance with the requirements of the Health (Public Buildings) Regulations 1992, however event organisers must understand that approval by local government does not guarantee that the event will proceed. Local governments can process event applications, granting conditional approval in anticipation of the relevant restrictions being lifted by the time the event is due to take place. 


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