Before You Begin

Applicants please ensure that you understand and agree to the following:
  • There may be additional legislation, codes of practice and guidelines required, in addition to the information listed in this application.
  • A bond will be charged for all events held in Shire of Denmark Halls.
  • The event may also attract fees.
  • The application maybe subject to change.
  • There may be other requirements not mentioned in this application, which may be necessary for you to conduct the event.
  • There may be other permissions or licences required from other agencies
  • No liability is accepted by the Shire of Denmark for any failure of the applicant to conduct the event(s).
  • Incomplete applications may not be considered.
  • Unsubmitted applications will not be considered.

You must read and agree to comply with the Shire of Denmark's Sustainable Events Policy below:

COVID REQUIREMENTS

COVID Event Checklist (less than 2,500 patrons)

A COVID Event Checklist is required for events where the anticipated number of patrons is over 500 but does not exceed 2,500.

This simplified document must be completed, signed and submitted to the local government in which the event is being held, along with all other relevant documentation required for an application to hold a public event. An authorised officer from the local government will ensure it has been completed satisfactorily before an assessment of the event application is undertaken and final event approval can be granted.

COVID-19 Event Plan (more than 2,500 patrons)

A COVID Event Plan is required for events where the anticipated number of patrons is more than 2,500.

This document must be submitted to the local government in which the event is being held, along with all other relevant documentation required for an application to hold a public event.

The document will be considered in the assessment of the event application by the local government. An overall event application approval may be withheld until the plan appropriately addresses infection prevention and control risks.

*COVID Event Plans for all events exceeding 5,000 patrons must be provided to the Department of Health, for their records, a minimum of 4 weeks prior to the event occurring.

All events must keep a mandatory "Contact Register":

Further information can be found:

You will need to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, or on a storage device ready to go.

Events that will need to submit a Risk Management Plan could include

(but are not limited to):

  • events that require attendee participation such as, fun runs, marathons, surfing competitions, surf life saving, motorbike racing, bicycle races, swimming competitions
  • events where alcohol consumption is likely
  • high risk / extreme events which have a history of serious medical incidents at similar events
  • fairs with carnival rides
  • events that are scheduled over a long duration of time (more than one day

All items marked with an asterix must be submitted with your application, you will be unable to complete this application form without these documents. 

If you require assistance with you Emergency or Risk Management plan it is recommended that you contact Community Emergency Services Manager at the Shire of Denmark  on
(08) 9848 0300

  • Public Liability  Insurance (Certificate of Currency) *
  • Emergency Management Plan*
  • Risk Management Plan
  • COVID-19 Safety Management Plan*
  • Site Map of Event*
  • Program Plan
  • Traffic Management Plan

Your application will take approximately 30 mins to an 1 hour to complete please ensure you have read all of the above information and have all your attachments ready to go.

Start Your Application

COVID-19 Disclaimer: The Shire of Denmark will continue to assess events in accordance with the requirements of the Health (Public Buildings) Regulations 1992, however event organisers must understand that approval by local government does not guarantee that the event will proceed. Local governments can process event applications, granting conditional approval in anticipation of the relevant restrictions being lifted by the time the event is due to take place.