Frequently Asked Questions?

What makes a good grant application?

Applications that are clear, concise and provide the reader with a compelling project are more likely to be successful.

Read the Guidelines carefully before applying and consider the assessment and eligibility criteria. We’ll be looking for applications that clearly demonstrate:

  • the community need your project is addressing
  • your project is locally led and / or locally embedded
  • the project approach is effective and likely to improve connection and wellbeing of the community
  • the project can be delivered within the set time frame, and using the funding requested.

Make sure your contact details are correct so we can contact you about your application. 


Guides and Help Sheets

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Who is eligible to apply for the Community Grant

Organisations will be eligible to apply only if they meet the requirements.

  • Are an incorporated not-for-profit organisation
    • Organisations are not required to have deductible gift recipient (DGR) status to apply.
    • Unincorporated entities, individuals, sole traders, government entities and educational institutions are ineligible for this program.
    • Collaborations and partnerships among different types of organisations are encouraged with the incorporated not-for-profit organisation as the lead partner.
  • Have an ABN (reflecting the organisation’s incorporated not-for-profit status)
    • Organisation details must be correct and up-to-date on the Australian Business Register on the date the application was submitted.
    • It is the applicant’s responsibility to ensure its details are correct and up-to-date when the application is submitted.
    • Organisations will be deemed ineligible if their ABN status on the Australian Business Register does not demonstrate incorporated not-for-profit status on the date the application was submitted.
  • Have an Australian bank account (corresponding to the ABN)
  • Have Public Liability Insurance
  • Are located and provide services within the Shire of Denmark

Refer to the Community Grants Guidelines for more information 

Do I require a deductible gift recipient (DGR) status to apply for a Community Grant?

No. As long as you’re an incorporated not-for-profit organisation, you can apply.

Are partnerships important?

We encourage collaborations and partnerships between different types of organisations, where the lead partner is an incorporated not-for-profit organisation.

Teamwork often leads to better results and outcomes, so we encourage you to look around the community to see how other groups could enhance your project.

What types of projects is the Shire of Denmark looking for?

The Community Grants program aims to support community-led, local projects that benefit individuals and the community and/or demonstrate methods for sustainable enterprise and activity.

We are specifically looking for projects that may meet the following criteria:

  • The project will develop or help to maintain community based facilities.
  • The project will help people meaningfully connect in their local community.
  • The project is locally led and locally delivered, and benefits the community.
  • Projects that address key priority areas as outlined in the Shire's Strategic Community Plan.

Click here to see which projects were approved last year.

What do you consider to be capital works or improvements?

We define capital works or improvements as any works that create or improve fixed assets, buildings and/or grounds. This may include construction, renovation, landscaping or other works.

What supporting documentation do you require?

Before submitting your application, consider the following:

  • Does your application include evidence that your project is needed in the community, and is community-led and locally driven? This could be council plans, meeting minutes, news articles or supporting letters.
  • Does your application provide a budget, including an income and expenditure summary?
  • If your project is a partnership or collaboration, have you provided the amount of funds or in-kind support contributed?
  • If your request is over $1000 can you provide a current financial statement?
  • On request, will your organisation be able to provide supporting documentation, such as proof of incorporation, insurance and/or bank account verification?
  • Have you delivered successful grant-funded projects in the past can you provide evidence of past projects?

Only add attachments that are relevant to your application.

Do I need to provide quotes?

Yes, please provide quotes to support your application.

How long does it take to complete an application?

You’ll need to allow time for research and planning and you may need to engage with other partners before you start applying for your grant.

Review the questions before you start the application as you will need to have the answers and attachments ready to go. The system will allow you to save your progress as you go.

Online application completion times will vary depending on the nature and complexity of your project, we suggest that you allow at least an hour to answer the questions online.

When will I know the outcome of my application?

All applicants, whether successful or unsuccessful, will be notified by email in late October 2023.

What if I'm having trouble completing my form?

If you’re having difficulty completing an online application, please contact us at or call Rosie Arnephie on 9848 0333

What happens if I can't finish in one session?

The system will allow you to save as you go. However, we encourage you to review the questions before you start your application and type the answers into a Microsoft Word document so that you have a backup. Then you can copy and paste the answers into the online form.

We strongly recommend that you start your application well before the closing date as late applications will not be accepted.

How do I know if my application has been submitted?

Once you’ve submitted your application, you’ll receive a confirmation email with a copy of your application attached.

If you do not receive a confirmation email please contact us urgently as this means that your application has not been submitted